Notices & Policies
Housing Choice Voucher
The Administrative Plan establishes policies for the administration of the Housing Choice Voucher/Section 8 program in accordance with HUD requirements. Click here to view the Administrative Plan for 2024.
The Scott County CDA adheres to Minnesota Statutes 13.05, the Minnesota Government Data Practices Act, and provides a guide for those requesting public data. Click here to download, view, and find out how to submit a data request.
The Scott County Community Development Agency ‘s (“CDA”) website is intended for use by the general public as a convenient way to access information and services provided by the CDA. However, in the course of providing our user’s information and services, certain personal information may be collected.
This policy applies to individuals who contact us, visit our website, or interact with us through e-mail or through our website. It does not apply to information which we may collect through any other means, including on any other website operated by any third party, or to any information collected by any third party.
The Personal Information We Collect
We may collect and maintain different types of personal information of the individuals with whom we interact. This includes personally identifying information that you voluntarily provide to us, such as your name, street address, email address, phone number, employer information, and other personal information, including by using the “Contact Us” or “Share on” portion of our website or by corresponding with one of our representatives via email. If you email us a question or request, we may use your email address to process your request and respond to your question.
As a general rule, we collect personal information directly from you. In most circumstances where the personal information that we collect about you is held by a third party, we will obtain your permission before we seek out this information from such sources (such permission may be given directly by you, or implied from your actions) or rely on the permission you have given to the third party.
How We Collect And Use Personal Information
We collect personal information from you to enable us to manage, maintain, and develop our services and operations, including:
- to establish, maintain and manage our relationship with you so that we may provide you with, or receive from you, the information and services that have been requested;
- to be able to review the information resources and services that we provide to you so that we may work to improve our information resources and services;
- to administer or otherwise carry out our obligations in relation to any agreement you have with us;
- to protect us against error, breach of contract, negligence, fraud, theft, illegal activity and damage to our goods and property;
- to alert you to updated information resources and other services from us, or third-parties, or to forward materials to you, where you have consented to receive such information;
- to complete a transaction or service requested by you;
- to respond to inquiries or requests submitted by you;
- to ensure the website is relevant to your needs;
- to help us create and publish content most relevant to you;
- to enable us to comply with applicable law or regulatory requirements; and
- any other reasonable purpose to which you consent.
Your personal information may be used and disclosed:
- as permitted or required by applicable law or regulatory requirements;
- to comply with valid legal processes such as search warrants, subpoenas or court orders;
- as part of our regular reporting activities;
- to protect our rights and property;
- where the personal information is publicly available; or
- for any additional purposes for which we have obtained your consent.
We may use or disclose your personal information without your knowledge or consent where we are permitted or required by applicable law or regulatory requirements to do so.
We may share your personal information with our employees, contractors, consultants, affiliates and other parties who require such information to assist us with managing our relationship with you, including third parties that provide services to us or on our behalf. For example, we may share your personal information from time to time with our third party information technology and data processing service providers in order to maintain and service our website.
We do not sell, transfer or disclose your personal information to any third parties. We may share aggregated or anonymized information that does not directly identify you.
Website Use Information
When you visit our website, we may automatically collect website use information, such as information about your Internet service provider, your operating system, browser type, domain name, Internet protocol (IP) address, your access times, the website that referred you to us, the Web pages you request, and the date and time of those requests. We use this information only to monitor our website’s performance and improve our website’s content and structure. You will remain anonymous to us unless you provide us with your identity.
Pixel tags enable us to send email messages in a format users can read, and they tell us whether mail has been opened. We may use this information to reduce or eliminate messages sent to our customers.
Web beacons allow us to obtain information such as the IP address of the computer that downloaded the page on which the beacon appears, the URL of the page on which the beacon appears, the time the page containing the beacon was viewed, the type of browser used to view the page, and the information in cookies set by the third-party. Web beacons allow us to count users who have visited certain pages and to generate statistics about how our website is used.
Consent And Opt-Out
It is important to us that we collect, use, or disclose your personal information where we have your consent to do so. Depending on the sensitivity of the personal information, your consent may be implied, deemed (using an opt-out mechanism) or express. Express consent can be given orally, electronically or in writing.
Implied consent is consent that can reasonably be inferred from your action or inaction. For example, when you enter into an agreement with us, we will assume your consent to the collection, use, and disclosure of your personal information for purposes related to the performance of that agreement and for any other purposes identified to you at the relevant time.
As described above, we may collect, use or disclose your personal information without your knowledge or consent where we are permitted or required to do so by applicable law or regulatory requirements.
From time to time, we communicate via email with users who request information or subscribe to our email mailing lists. For example, we may use your email address to confirm a request you have made, to send you information about changes to our services, and to send notices and other disclosures as required by law. If you do not wish to receive email communications from us, you may change or withdraw your consent at any time.
For emails, the opt-out choice may be exercised by ticking or un-ticking the appropriate box if such checkbox is available at the points where personally identifiable information is collected or by contacting us. You also may opt-out of receiving emails by clicking on the “unsubscribe” link within the text of the email. Further, you hereby confirm consent to receiving a confirmatory message in response to your STOP request. Message and data rates may apply.
Access And Correction of Personal Information
You can review any personal information we collect about you. You may recommend changes to your personal information you believe in error by submitting a written request that credibly shows the error. If you believe that your personal information is being used for a purpose other than what was intended when submitted, you may contact us. In all cases, we will take reasonable steps to verify your identity before granting access or making corrections. See the Contact Information section for additional details.
In the State of Minnesota, laws exist to ensure that government is open and that the public has a right to access appropriate records and information possessed by State government. At the same time, there are exceptions to the public’s right to access public records that serve various needs including the privacy of individuals. Exceptions are provided by both State and Federal laws.
All information collected at this website becomes public records that may be subject to inspection and copying by the public unless an exemption in law exists. Minnesota Rules, Department of Administration Chapter 1205 defines Minnesota’s Data Practices Act. In the event of a conflict between the Data Practices Act and the Public Records Act or other law governing the disclosure of records, the Public Records Act or other applicable law will control.
Links to Other Websites
Our website offers links to other websites that may be subject to less stringent privacy standards. If you visit one of these linked websites, you are then subject to the privacy policies and other policies of such website and are no longer protected by our policies.
We are not responsible for, or able to monitor or control, the policies and practices of other companies, including with respect to their collection, use or disclosure of your personal information. You should review the privacy policies of these websites before providing them with personal information.
No data transmissions over the Internet can be guaranteed to be 100% secure. Consequently, we cannot ensure or warrant the security of any information you transmit to us and you understand that any information that you transfer to us is done at your own risk.
Once we receive your transmission, we make reasonable efforts to maintain physical, technical and procedural safeguards that are appropriate to the sensitivity of the personal information in question. We use firewalls to protect your information from unauthorized access, disclosure, alteration, or destruction. However, please note that this is not a guarantee that such information may not be accessed, disclosed, altered or destroyed by breach of such firewalls and secure server software.
If we learn of a security systems breach we may attempt to notify you electronically so that you can take appropriate protective steps. By using the website or providing personally identifiable information to us you agree that we can communicate with you electronically regarding security, privacy and administrative issues relating to your use of the website. We may post a notice on our website if a security breach occurs. We may also send an email to you at the email address you have provided to us in these circumstances.
We do not intend our website to collect personal information from minor children. We urge parents to regularly monitor and supervise their children’s online activities. The collection of personal information requested from or volunteered by children on-line or by email will be treated the same as information was given by an adult and may be subject to public access. Minors have the right to request that parental access to private data be denied (See Minnesota Rules 1205.0500).
Governing Law / Venue
Social Media Moderation of Third Party Content
Scott County CDA social media site(s) serves as a limited public forum and all content published is subject to monitoring. User-generated posts will be rejected or removed (if possible) if any of the following apply:
- Profane language or content;
- content that promotes, fosters, or perpetuates the discrimination of protected classes;
- sexual harassment;
- solicitations of commerce or advertisements including promotion or endorsement;
- promotion or endorsement of political issues, groups or individuals;
- conduct or encouragement of illegal activity;
- information that may tend to compromise the safety or security of the public or public systems;
- content intended to defame any person, group or organization;
- content that violates a legal ownership interest of any other party, such as trademark or copyright infringement;
- making or publishing of false, vicious or malicious statements concerning any employee, the CDA or its operations;
- violent or threatening content;
- disclosure of confidential, sensitive or proprietary information.